Polson Montana

Community Center

Community Center Reserve Study-Revision

Community Center Reserve Study Executive Summary-Revision

​The Mission Bay Community Center is open daily from 5:00 am to 10:00 p.m.

The Community Center serves as a meeting and social gathering place for all Mission Bay Homeowner functions.

The Community Center is also available to be reserved by Mission Bay HOA members for personal gatherings.

FACILITY GENERAL RULES

The maximum capacity of the Clubhouse may not exceed 100 people.

ALL areas of the Community Center are TOBACCO FREE.  No smoking is allowed in or on  any of the recreational facilities.

NO PETS of any type are allowed in Community Center areas.
Service dogs are not considered pets.

Access to the Clubhouse and adjoining amenities is by individual access cards allocated to each homeowner. Additional access cards are available for purchase ($20) upon request of a homeowner.

CLUBHOUSE RENTAL POLICY

Clubhouse Event Rental Form 

Mission Bay/Preserve HOA Community Center Rules & Reservation Policy

Facility Use & Areas Included

  • All gatherings involving reservation of the Clubhouse include use of the Clubhouse interior and upper patio only.
  • The pool/hot tub, exercise room, tennis courts, and pickleball courts may not be rented or reserved for private events, unless otherwise approved by management.

Reservations

  • Clubhouse reservations are available on a first-come, first-served basis.
  • Members are encouraged to reserve dates as far in advance as possible.
  • A reservation is considered confirmed only after:
    • A completed Clubhouse Rental Agreement is submitted
    • Any required deposit is received
    • The requested time slot is approved by the MB/Preserve HOA Manager
  • The calendar of scheduled events is available under the Calendar tab on this website.

Fees, Deposits & Eligibility

  • No rental fee will apply when:
    • The event is open to the entire Mission Bay/Preserve HOA membership and organized for their exclusive use.
    • The event is organized and sponsored by the Mission Bay/Preserve Boards and/or Community Center Committee–sponsored events may use the entire Mission Bay HOA facility.
  • Mission Bay/Preserve Members:
    • Members reserving the Clubhouse for their own use are required to submit a refundable cleaning/damage deposit only.
    • No rental fee applies, as use of the Clubhouse is a benefit of membership and funded through HOA dues.
  • Non-Member Use (Member-Sponsored):
    • If a Mission Bay/Preserve member reserves the Clubhouse for use by a non-member, the following apply:
      • A non-refundable cleaning fee
      • A refundable cleaning/damage deposit
  • A rental fee and deposit will apply for:
    • Events that charge an admission fee
    • Events not open to the full Mission Bay community
  • Provided all rules and conditions are met, the refundable deposit will be returned.
  • Event sponsors are financially responsible for:
    • All applicable fees and deposits
    • Any damage to the facility
  • Please contact the Mission Bay HOA office for current rental fee and deposit amounts.

Member Responsibilities

  • The Mission Bay HOA member sponsoring an event must be present at all times during the function.
  • Event sponsors are responsible for ensuring:
    • The Clubhouse is left clean and orderly
    • All trash is properly disposed of
  • As a courtesy to neighboring properties, noise levels must be kept reasonable at all times.

Activity Groups

  • All regularly scheduled Mission Bay activity groups must submit a new reservation request each year. There are no grandfathered events.
  • No regularly scheduled event may exceed 4.5 hours.
  • Groups that fail to use their reserved time slot without providing at least 24 hours’ notice to the HOA will forfeit that time-slot privilege.

Clubhouse Event Rental Form 

GUESTS
A ‘guest’ is defined as an overnight visitor or immediate family member. All other guests will be referred to as ‘invited guests’. All portions of the Mission Bay HOA facilities are open for use by Mission Bay and Mission Bay Preserve homeowners and their guests.

Members and guests must use owner’s key card for access.

INVITED GUESTS
An ‘invited’ guests is any guest of a Mission Bay HOA member that is not an overnight visitor or immediate family member. There is a limit of 3 times per season that an ‘invited’ guest may use the recreational portion of the facility, whether invited by a single HOA member or by a multiple number of HOA members. The HOA member sponsoring the ‘invited’ guest will pay a use fee of $10 per day for each guest exceeding the 3-time limit.  The HOA member must be present at all times when ‘invited’ guests use any portion of the facility.

VIOLATIONS
Reported and verified violations will be handled as follows:

First time violation: A letter will be sent to the violating party indicating the offense and a reminder of the rules.

Second or Repeat violation: A letter will be sent indicating the offense and violation noticed will be sent to the MB CC&R committee for review. The owner is subject to a minimum two-week suspension from the Community center and its recreational facilities if so determined by the Community Center Committee.